E-Apostille

Do you need an E-Apostille from a Notary Public?

An E-apostille, also known as an electronic apostille, is a digital version of the traditional apostille stamp or certificate. It is a secure  way to authenticate and legalize documents for use in international transactions.

E-apostilles are becoming increasingly popular as more countries adopt digital systems for document authentication and legalization. They are especially useful for businesses and individuals who frequently deal with international transactions, such as those in the legal, financial, and logistics industries.

Here are a few examples of the types of documents that can are common to be provided with an E-apostille:

1. Birth certificates
2. Marriage certificates
3. Death certificates
4. Diplomas and academic transcripts
5. Commercial and legal documents
6. Power of attorney documents
7. Patent and trademark certificates

At Apostille24, we are proud to offer our customers the convenience of E-apostille services. Our team are experienced in the intricacies of document authentication and legalization, and we work closely with our clients to ensure that their documents are processed quickly and accurately.

We understand that these type of services can be complex and time-consuming, which is why we strive to make the process as easy and stress-free as possible. Whether you need an E-apostille for a personal document or a commercial contract, we have the expertise and resources to get the job done.

Contact us at support@apostille24.se or the contact form to the right to learn more about how we can help you.

What is an Apostille and what is an E-Apostille?

The Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents, or the Apostille Convention, is the international treaty that governs the use of apostilles (Which is a form of stamp). The Convention simplifies the legalization process for public documents, such as birth, marriage and death certificates, diplomas and degrees, and notarial acts, by eliminating the need for consular legalization.

The E-apostille is issued by the Competent Authority of the country where the document originates, and it certifies the authenticity of the signature, the capacity in which the person signing the document has acted, and, where appropriate, the identity of the seal or stamp which the document bears. The E-apostille also confirms that the signature, seal or stamp on the document is genuine.

The E-apostille is recognized by all the countries that are party to the Apostille Convention, which includes over 110 countries worldwide. This means that documents that have been issued an E-apostille will be recognized and accepted by the Competent Authorities of other countries that are party to the Convention, without the need for further legalization.

If you need an E-apostille for a personal document or a commercial contract, it’s recommended to check with the competent authorities in your country and the country where the document will be used. Many countries have different regulations and requirements for E-apostille, and it’s important to make sure that your documents meet the necessary standards.

What is the difference between Apostille and E-apostille?

In summary, an E-apostille is a digital version of the traditional apostille stamp or certificate that simplifies the legalization process for public documents, making it secure and tamper-proof way to authenticate and legalize documents for use in international contexts. Apostille is recognized by all countries that are party to the Apostille Convention.

You can read more about Apostille and E-apostille through this link.

The e-Apostille is issued digitally by our Notary Public in Sweden, no visit required.

How the e-Apostille works

The e-Apostille is part of the Hague Conference’s electronic Apostille Programme (e-APP). Instead of a physical stamp, the Apostille is issued as a secure electronic certificate attached to a digital version of your document. The receiving party verifies it through an electronic register, confirming that the certificate is genuine and that the document has not been altered since issuance. That verification step makes the e-Apostille harder to forge than a paper certificate.

Paper Apostille or e-Apostille: which should you choose?

• Choose the e-Apostille when the receiving party accepts electronic documents: it is faster, nothing is shipped, and verification is instant.
• Choose the paper Apostille when the receiving party requires original physical documents, which is still common for property transactions and some authorities.
• Unsure? Ask the receiving party, or use our free consultation and we will check with you.

How to order an e-Apostille from Apostille24

1. Order online and upload your document digitally; no visit or postage is needed.
2. Our Notary Public reviews the document and issues the e-Apostille, normally the same business day.
3. You receive the certified document electronically, ready to forward to the receiving party, wherever you are; we also serve clients abroad.

Acceptance is growing

More and more convention countries implement the e-APP, and digital-first authorities increasingly prefer electronic Apostilles. Sweden issues e-Apostilles through Notaries Public, and Apostille24 was early to offer the service. For documents where a physical certificate is still required, we issue the traditional Apostille at our Stockholm drop-in or by post.

Frequently asked questions

What is an e-Apostille?

An e-Apostille is the digital version of the traditional Apostille, issued electronically under the Hague Conference e-APP programme. It certifies a document for international use, with the same legal effect as a paper Apostille in countries that accept it.

How is an e-Apostille verified?

Each e-Apostille can be verified electronically through a register, where the receiving party confirms that the certificate is genuine and unaltered. This makes it harder to forge than a paper stamp.

Do all countries accept an e-Apostille?

Not yet. The number of countries accepting electronic Apostilles grows steadily, but acceptance varies by country and authority. Always confirm with the receiving party before ordering an e-Apostille instead of a paper one.

How do I order an e-Apostille from Apostille24?

Order online and upload your documents digitally; no visit or postage is needed. The e-Apostille is issued by our Notary Public and delivered electronically, often the same business day.